The necessity of a University representative on a student organization trip is dependent on the nature, destination, and duration of the trip. A University representative must be a full-time Student Affairs Staff member, an approved coach/instructor or an approved Faculty/Staff member of Rutgers University. The Department of Student Involvement in consultation with the Rutgers University Risk Management Office will make the decision on the necessity of a representative’s presence on a trip.
A professional staff member or approved coach may be assigned to be in attendance for one or more of the following traveling conditions:
- Student Organizations make nationals and travels further than 350 miles
- Student Organizations traveling internationally
- Student Organizations traveling by air
- Student Organizations traveling with more than 7 students
For trips not requiring a representative, the student responsible for organizing the trip/travel program must be present during all phases of the trip. Please talk with your Advisor at least 30 days in advance when planning a trip to ensure you are aware of all that is required.
All student organization travel must receive their Advisor’s approval prior to departure and have sufficient funds to cover travel expenses prior to the trip.