Charitable Donation Policy
In limited circumstances, registered student organizations may use proceeds from approved fundraising events to make donations to non-profit charitable organizations. Student organizations satisfying these requirements may fundraise subject to Advisor approval.
Beneficiaries of such events must be recognized 501(c)(3) charitable tax-exempt organizations. A tax-exempt fiscal sponsor of a proposed beneficiary is insufficient to satisfy this requirement. An Advisor may require a tax ID number and tax-exempt certificate documenting the beneficiary organization’s 501(c)(3) status prior to approval. Donation checks must be made payable to the approved beneficiary, and a letter, issued on official letterhead, confirming receipt of the funds by the beneficiary is required for all donations.
Proceeds from fundraising events may only be used for lawful purposes. Under no circumstances may RUSA Allocations be used to fund donations. Charitable donations to individual persons are strictly prohibited.
Student Center room reservation fees (excluding equipment and setup charges) may be waived for student organization events whose purpose is to raise funds for an approved beneficiary. In order to receive this fee waiver, a student organization must provide the Event Coordinator with the approved beneficiary’s tax-exempt certificate as well as a letter from the beneficiary charitable organization, on its letterhead, acknowledging the student organization’s commitment to donate 100% of proceeds funds (i.e. no monies staying in Generated Revenue). The student organization must submit the fee waiver at least 21 calendar days prior to the date of the fundraising.
For more information on creating check requests for Donations, please see Treasurer’s Key.