Changes to your organization’s constitution or changing your organization’s name must be reviewed and approved by the Student Involvement Office.
If you plan to make any changes, please follow the instructions below. If you have any questions, please email firstname.lastname@example.org. Keep in mind that all changes are subject to approval. You may not consider your constitution valid until it is officially approved by our office.
Note: All changes must be submitted between October 1 and March 1
You should be review your constitution periodically to make sure:
- Review the sample constitution for items that are required in all constitutions
- You are following your election guidelines
- You are following your amendment guidelines
- Your officer positions are defined in your constitution
If you make any changes, you need to:
- Notify your advisor
- Email the updated constitution in Microsoft Word to email@example.com for approval.
Your updated constitution will be reviewed and you will be notified via email if you need to make any corrections or if it is approved. Once approved, the updated constitution will be uploaded on getINVOLVED and saved in the Student Involvement office files.
You will need to request a constitution review if you are changing the name of your student organization. The name of your student organization should already define your mission/purpose. Thus, student organizations should not be changing their name or constitution frequently or at all, as this interrupts the history and promotion of your organization. Name changes will only be approved if the name doesn’t represent the mission/purpose well or students are not able to connect with the organization because the name is too vague or misleading.
Many departments need to be notified when an organization changes their name so that they can update their records, websites, social media, etc. If you wish to request a name or constitution change, you must do the following:
- Review your constitution as outlined under Constitution Changes
- Email an updated constitution in Microsoft Word to firstname.lastname@example.org and include the name of your current organization and the new name.
You will be notified via email if you need to make any corrections. Once your name and updated constitution has been approved, the updated constitution will be uploaded on getINVOLVED and saved in the Student Involvement office files. All the appropriate University departments will also be notified.
You will need to request a constitution review if you are changing your organization’s mission statement. Ideally, student organizations should not be revising their mission statements. However, if your organization’s mission no longer matches the needs or interests of your members, you must request a constitution review. Keep in mind that a change in mission may result in you needing to apply as a new organization.
Please follow the steps outlined in Constitution Changes if you wish to change your purpose/mission.