Recognition Deadlines for the 2021-2022 Academic Year for Undergraduate Student Organizations funded by RUSA, RBGA and SEBS
Early Deadline: January 1, 2021 – March 22, 2021
Note: If approved, you will be notified by the end of the Spring semester, but will not be recognized until September 2021. You will be able to participate in the Fall 2021 Involvement Fair.
Late Deadline: September 1, 2021 – October 1, 2021
Note: If approved, you will not be recognized until November 2021.
Provisional Status: If approved, new organizations are considered provisional for one academic year and must complete several requirements by March 1. These requirements teach organizations about the various policies and procedures they must follow, how to plan and budget for events, how to recruit members and use the getINVOLVED platform, the appropriate way to represent Rutgers, and more.
If the requirements are met, the organization will receive confirmation via email by the end of the Spring semester with instructions on re-registering the organization for the following academic year. During this re-registration period, the provisional status will be removed for the next academic year. If the requirements are not met, the organization will be de-recognized and notified via email.
- Please review the Step By Step Guide to better understand the requirements necessary to successfully complete this application process.
- Use the checklist below to assure that you have all of the mandatory information necessary to proceed with the application.
- Official name
- Summary or description of your organization, including a clearly defined organizational purpose
- Acronym for your organization to be entered as part of your profile on the getINVOLVED website
- Full name, position, NetID, phone number and email of 3 Rutgers University undergraduate student officers with a minimum GPA of 2.0:
- Primary officer ( i.e. President, Editor-In-Chief, General Manager)
- Additional officer (i.e. Vice President, Co-President, Managing Editor, Assistant Editor)
- Faculty/staff mentor (recommended but not required).
- Seven additional Rutgers University undergraduate students with an interest in the organization to serve as members. Must have their full name, net ID and email address.
- All officers and members must approve the membership request and have a completed profile on the getINVOLVED website.
- If your organization has a national affiliation, you must request an authorized letter of approval from the National organization*.
- Completed constitution ready to be uploaded. Use this Sample Constitution as a guide.
4. Visit getINVOLVED > Log in> Click on “Organizations” > Select “Recognize New Student Organization”
Note: All applications will be reviewed in detail, and if necessary, you will be contacted for any clarification. All organization’s primary contacts will be notified of a decision via email or through their getINVOLVED profile. If you would like to schedule a meeting with a New Student Organization Peer Advisor, or have any questions or concerns, please email firstname.lastname@example.org
*The national affiliation approval letter must be submitted to the Student Involvement and Leadership Office within two weeks after submitting your application. Paper work can be submitted to email@example.com or dropped off at the Student Involvement and Leadership Office at the Student Activities Center, 613 George Street (lower level), New Brunswick, NJ 08901.
New Student Organization Recognition Appeal Process
If your student organization is denied recognition and you wish to appeal, you must follow the procedures below:
- Within two weeks of your denial notification, you must re-submit your application from your original submission with a new constitution and/or updates based on the reason for your denial.
- If you re-submit your application after this time frame, you will be denied. You must wait for the next recognition cycle to appeal.
- If your appeal is received on time and is denied, you must wait to re-apply during the next recognition cycle.
- If your appeal is received on time and approved, you will be notified via email.
- Note: Any organization that is denied recognition due to University regulations is not eligible to appeal.
- If you re-submit the same application with no changes, your organization will automatically be denied.
- If you have any questions, please email firstname.lastname@example.org.