The RUSA Allocations Board

The RUSA Allocations Board is comprised of student leaders selected through an interview and training process and ratified through the Rutgers University Student Assembly. This board facilitates the distribution of fees (a portion of the school fee) to student organizations as well as a portion of the fees for the Rutgers University Programming Association, Sport Clubs, and Senior Class Events/Class Treasuries.

All registered student organizations are eligible to request funding from the Allocations Board for events, projects, organizational maintenance and capital equipment on a semester or annual basis. The purpose of these events and projects is compared to the organization’s mission statement, and then are reviewed by maximum allowed funding per line item based on the event/project scope (size/attendance/type of space).  

Only a part of the school fee of $71.00 goes to RUSA Allocations, the remainder goes toward their graduating class’s fund.

  • SAS Students- the remainder then goes to RUPA, Sport Clubs, and then RUSA-funded Special Events, Cultural Umbrella Organizations and RUSA Allocations.
  • SEBS, Mason Gross, Engineering, Pharmacy, and Business Schools students- 80% of their fee goes to their professional school, and 20% goes to RUSA Allocations.

This split and the amount of the student fee were both set in 2008, with the belief that students would join only organizations affiliated with their school. The reality is that students from all schools participate in organizations funded by RUSA Allocations.

You can click on the infographic for more details regarding the fee breakdown.

Funding-Graphic-3

Student Organization Budget Process

The Budget Process

RUSA Allocations sets a budget request deadline in the spring for the fall semester, and in the fall semester for the subsequent semester. They accept budget requests through an online form. Student Organizations can apply for funding for up to 4 programs, but will only be funded for a maximum of 2 programs through the budget process. Groups should enter their programs according to their priority. If deemed fundable, they evaluate the scope of the program, and apply maximums for fundable items based on that scope. They do this with every budget requested, and at the end of the day, total the fundable portions of the budgets requested. If the total fundable requests exceeds Allocations’ budget, they apply a percentage cut across the board to fit the available funding. This ensures equal opportunity to organizations for funding, and equitable reductions in funding based upon event scope.

Funding-Graphic-1

But why do some groups get more funding than other groups?

The Allocations Board reviews budget requests by looking at the scope and size of the request, and there are maximums allowed for each line item that corresponds to the scope of the event. The different capacity of the event changes the costs and therefore the difference in funding. Allocations never gives an organization more than what they requested, so if two groups ask for similar events, but one requests line item funding below the maximums allowed, and the other above the maximums allowed, the fundable amount for the first group would match what they requested, while for the second group would be lower than what they asked for. When cuts are applied, they are applied as a percentage cut across the board.

Examples:

25 person movie night                                                                                    200 person movie night

Licensing: $100                                                                                                Licensing: $500

Food and Beverages: $100                                                                             Food and Beverages: $350

Advertising: $50                                                                                               Advertising: $100

Total Request: $250                                                                                         Total Request: $950

After 20% Cut: $200                                                                                         After 20% Cut: $760

Why are groups and their events receiving less funding this year?

Since the number of groups that we fund has increased dramatically over the past few years while the funding available through the student fee has not increased, the funding has been stretched extremely thin in order to accommodate the budget of every group that applies for funding.

Funding-Graphic-2

Appeals Process

The Appeals Process

During the semester, RUSA funded student organizations may sign up for an Appeals meeting in order to ask for further funding for a program they have already received funding for, or a new program they would like to hold. A group must fill out an online appeals request form to sign up. The number of groups that can appeal at each meeting is limited. Each organization is given an appointment time if they are approved to come to the appeals meeting. The student organization will have 2 minutes to explain the mission of their organization and the event. They then have the opportunity to go over their line item budget and the specific request, as well as adjusting any budget numbers.  The Allocations board reviews the requests to determine if they are fundable or not after all the appeal meetings. Once there is consensus on which requests are fundable, the appeal requests are reviewed for maximums allowed for the scope of the event.  Each requests fundable amount is written on the board, and these are totaled and compared to the total amount Allocations has available for the meeting. If needed, a cut is applied across the board to all requests.  Priority is given to funding groups at least two events/projects a semester.