Food at Programs/Events/Lectures, etc.
Success of your event is directly linked to your level of preparation, the timeliness of your requests, and accuracy of details provided to University departments assisting with your event planning. Food preparation will only be permitted by University approved caterers or by Rutgers University Dining Services.
Student organizations are encouraged to utilize the vendors in the Student Centers as well as Rutgers Dining Services for all of your catering needs. Student Center vendors are paid via invoice while Dining Services is paid via contract. Please have your Advisor sign Dining Services contract on behalf of your organization.
For a list of approved caterers for student organization events, please see:
Student Center vendors
Dining Services
- To allow for proper approval and coordination with Student Involvement and Leadership, Student Centers and the catering provider, intent to provide food MUST be indicated during the reservation booking process, at least 4 weeks before the scheduled event date.
- The RUSA Allocations processes allow for limited catering related to events. If there are not enough funds for catering, Generated Revenue (Line 137) can be used to pay for the food that is pre-approved.
Specialty Caterers
The Specialty Caterer list is generated each year and is only to be used if University Caterers cannot meet the needs of a specific student organization event. Specialty catering may not be used for general meetings unless there are special circumstances approved by your Advisor.
Student organizations who would like to use an Specialty Caterer must consult Advisors at least 4 weeks prior to your event.
Homemade Foods
Homemade foods are not allowed to be served at meetings or functions at University facilities because they pose a risk to the health safety of the community. Homemade foods/foods that have to be prepared (i.e., food that needs to be temperature controlled; sandwich fixings that are not from approved on-campus caterers) are not permitted at any programs, events, lectures, or meetings. Bake Sales are the only instance during which the use of homemade food items is permitted and are subject to specific guidelines and procedures (See Bake Sale Sections).
Potluck
Potluck meals are not permitted due to potential risks related to transporting items that require temperature control (heating or cooling) and unsanitary food preparation conditions.
Beverages
All cold beverages must be Coca Cola products.
Food and beverages are NOT permitted in classrooms and academic buildings.